Roundtable

September 12, 2019  |  7:00 pm

Stay Informed, Attend Roundtable graphicLike Us on FacebookRoundtable is a district monthly meeting typically held the second Thursday of the month at 7:00 pm at Good Shepherd United Methodist Church (20155 Cypresswood Dr, Cypress, TX 77433).  The objective is to help unit leaders plan and carry out their own program. Roundtable is a form of supplemental training for volunteers. The objective of roundtable is to give leaders program ideas, information on events and training opportunities, and an opportunity to share experiences and enjoy fun and fellowship with other Scouting leaders. As a result of the roundtable experience, unit leaders will be inspired, motivated, informed, and able to provide a stronger program for their Scouts. Follow us on Facebook at www.facebook.com/BigCypress.


Fall Recruiting

The fall membership campaign focuses on recruiting new families to the fun and adventures of Cub Scouting. The council provides a variety of support materials for your pack. We are excited to announce that the fall recruiting campaign will once again be Rocket Into Scouting. Girls and boys who join Cub Scouts will receive a rocket patch for joining and will also receive a rocket that they will be able to design, build, and launch at a fall district event.

        Learn More        Order Fall Recruiting Night Fliers        Signs and table tents

Join Scouting Nights should be designed to be fast-paced for today’s busy parents. The key to making any Sign-Up Night successful is advanced planning and preparation, including recruiting a sufficient number of enthusiastic volunteers to help. To ensure families get the message that it’s time to sign up, use various methods of communication and be sure to have a plan. You should start to build the buzz at least six weeks out from your sign-up event(s). The council and district will help get the word out, but the majority of your success will come from unit marketing. Geofencing is a method of geographically targeting a specific audience using Facebook. 

Promotions

Scouting activities contribute to the academic development of the children who participate. Share with principals and teachers the brochure which lists the Cub Scout advancements that support over 120 skills taught in elementary school. There are two methods typically used at Join Scouting Nights.  

Option 1: Table Rotation Method: The table rotation method has been used very successfully in recent years and is ideal for smaller groups. It allows families more flexible timing and it allows the pack to have better one-on-one conversations with new families as they visit the tables.  Families sign in at the first table, then they go on a self-paced journey through five stations to learn how Scouting and the pack work.  Families who are familiar with Scouting, or who have limited time, may hurry past some tables and go directly to checkout.  The diagram below shows the stations and the recommended room setup.  A model campsite with a tent, camp chairs, fishing poles, etc. should be in the center of the room so everyone circles some Scouting fun while they’re there! Table displays can be checked out from the district executive or units can make their own.

 Sample Table Rotation Model    Table Display - Table 1   Table 2   Table 3   Table 4   Table 5

Option 2: Presentation Method: The presentation method has been used successfully for many years and is ideal for larger groups. If using this method, remember that the goal is to sign up new Scouts and adult leaders.  Packs are asked to avoid the use of PowerPoint presentations because they tend to include too much information, take too much time, and often cause interested families to leave without signing up because they simply can’t stay so long.  Instead, new Cub Scouts and parents should be invited back to a Parent Orientation a week later, which gives the pack an opportunity to share more information about their activities and leadership. A model campsite with a tent, camp chairs, fishing poles, etc. should be to one side of the presenter, so everyone clearly sees some Scouting fun while they’re there!

Sample Presentation Method


Webelos to Scout Expo

October 25-27, 2019

Webelos patch fades into Scout patchThe Webelos to Scout Expo is a campout designed to introduce 4th and 5thgrade Webelos Scouts and their parent/guardian to the many outdoor adventures of Scouting. This awesome weekend event includes patrol-method camping and Scout activities. On Saturday morning, Webelos Scouts will participate in five activity stations by run by troops: first aid, cooking, BB guns, archery and pioneering. Parents will attend Scouting 101. During the afternoon, Webelos Scouts will visit the Troop Fair. Troops will set up displays and activities in their campsites for Webelos Scouts and their parents to visit. The evening will culminate in a rousing campfire and special presentation by the Order of the Arrow (OA). The event is being held at Camp Brosig (1893 Trenchman Road, Sealy, TX 77474).

The registration fee includes a patch, activity supplies and entry for one Webelos Scout and a parent/guardian. Additional adults can be added for $10. Webelos Scouts will receive a t-shirt if registered by 10/4/19. Parents can order t-shirts until 10/4/19. Registration is typically completed by individuals; check with your Webelos den leader before registering to make sure registration isn't being done by the den leader. After 10/1/19, there is a $10 late fee. The last day to register is 10/11/19 and there is no onsite registration.

Learn More and Register

Troops are needed to run the activity stations (first aid, cooking, BB guns, archery, and pioneering) in the morning. To volunteer your troop to lead one of these stations please contact Gregory Stafford. There will be a Troop Fair from 3:00 to 5:30 pm, where all troops will set up displays and activities in their campsites for Scouts and their parents to visit. Troops can recruit new Webelos Scouts by showcasing their talents at cooking, activities, and teaching new skills! Parents will be looking for information regarding troops, so please remember to have informational sheets to share!

Learn More and Register


District Calendar

Download the district calendar for July 2019 to June 2020. The council calendar and council toolkit provide additional information on upcoming council events.

District Calendar: July 2019 to June 2020

Annual Planning: A common element of strong units is they all have a good annual program planned a year in advance. The plan is then shared with all families in the form of an annual program calendar. Two other key elements of successful units are trained leaders and having the right leaders for Scouts BSA and Cub Scouts.

 Cub Scout Planning       Boy Scout Planning       Venturing Planning        Leader Resources


The Scouting Trail is a monthly handout provided to units at roundtable describing upcoming council events for the next quarter. This is a great resource for Scouters and parents.

The Scouting Trail: August 2019


Hundreds of thousands of dollars go back to the Scouting program in the Sam Houston Area Council as a result of the annual popcorn sale. 73% of all dollars collected during the sale support local Scouting. The popcorn sale is a way for a Scout to support his or her way through the various activities during the year. There are three options to sell popcorn: traditional take order sales, sell online to friends and family out of town and show-n-sell. For more information, contact your district popcorn kernel or district executive.

Learn More        Sign-up for Traditional and Online Sales       Sign-up for Show-n-Sale 

Why Sell?

• Increase your unit and council income – 73% stays in the local area.
• Scouts pay for their way for various Scouting programs and activities.
• Scouts learn life lessons by earning their own way. To 
• There are loads of incentives to motivate Scouts: cool prizes, $600 club, $1800 club.
• Ordering has never been easier than with the Trail's End app.
Videos and resources help Scouts learn how to be successful.


October 18-20, 2019

The Leave No Trace Trainer Course is an overnight course for individuals, ages 14 and up who wish to guide units in developing a culture that effectively demonstrates responsible outdoor choices that reduce impacts of Scouting activities. Leave No Trace Trainersoutdoor ethics guides, and advisors are the backbone of Scouting’s outdoor ethics program, providing instruction to individuals and units wishing to adopt cutting-edge outdoor ethics into their unit programs. The event is being held at Camp Brosig in Sealy, TX from Friday at 6:00 pm to Sunday at 11:00 am.

Register


As the Boy Scouts of America (BSA) welcomes girls into Cub Scouts and older girls into the Scouts BSA program starting on February 1, it is important that families understand the program or organization they are joining.

There have been some instances where our volunteers may have inadvertently used the name or trademarks of the Girl Scout of the USA (GSUSA) brand in spreading the word that girls are or will soon be part of all BSA programs. GSUSA recently have filed a lawsuit asserting that these instances have caused confusion. While we don’t believe there has been any such confusion, we respect and support the GSUSA and their rights to their brand.

To ensure that we promote our programs in a clear and Scout-like manner, we have developed resources to make sure our leaders are aware of the do’s and don’ts in promoting BSA programs.

The Scouts BSA Brand Guidance Training is one of the efforts underway to be sure Scouters have a clear understanding of what they can do. This builds on the infographic, and the guidance provided to councils in April.

Scouts BSA Brand Guidance Training     Infographic 

This training should be shared with all volunteers to bring this understanding to all parts of our community. While our goal is to encourage youth to join our program, we must always be clear in our communications about the program they are joining.

  • We are The Boy Scouts of America.
  • The Boy Scouts of America and Girl Scouts of the USA are different organizations.
  • We support all other youth organizations and do not disparage them.
  • We encourage parents to enroll all youth in a character development program that meets their needs – and the BSA is certainly ready to welcome them.

To aid you in this effort, councils and volunteers are encouraged to use these intro talking points as you host info sessions and launch efforts for Scouts BSA. Additionally, please use this resource to help address any questions you might get in the community about this matter.

Learn More


Life to Eagle Scout

Life patch and Eagle Scout pinEagle Scout Board of review: After a Scout in a troop has completed the requirements for any rank, they appear before a board of review. Its purpose is to determine the quality of their experience and decide whether they have fulfilled the requirements for the rank. For an Eagle Scout board of review, at least one district or council representative must serve as a member of an Eagle Scout board of review. On the advancement page (under the resources tab), there is a new form to request a district representative to serve on the Eagle Scout board of review.   

Eagle Scout Service Project: While a Life Scout, plan, develop, and give leadership to others in a service project helpful to any religious institution, any school, or your community. (The project must benefit an organization other than Boy Scouting.) A project proposal must be approved by the organization benefiting from the effort, your unit leader and unit committee, and the council or district before you start. On the advancement page (under the resources tab), there is a new form to request a district Eagle Scout project approval review meeting.

Learn More