Webelos to Scout Expo

October 20-22, 2017

Camp Brosig

Webelos to Scout Expo (WTSE) is a campout designed to introduce 5th grade Webelos and their parent/guardian to the many outdoor adventures of Boy Scouting. This awesome weekend event includes patrol-method camping and Scout activities. Webelos will camp next to a Boy Scout troop.

 

 

Webelos patch fades into Scout patch

On Saturday morning, Webelos will participate in five activity stations un by Boy Scouts: first aid, cooking, BB guns, archery and pioneering. Parents will attend Boy Scouts 102.  During the afternoon, Webelos will visit the Troop Fair. Troops will set up displays and activities in their campsites for Scouts and their parents to visit. The evening will culminate in a rousing campfire and special presentation by the Order of the Arrow (OA).

Registration

$30.00 Webelos Scout with parent
$10.00 Extra Webelos parent
$30.00 Troop under 25 Scouts
$50.00 Troop over 25 Scouts

Registration opens in August.

Troop Information

Troops are needed to run the activity stations (first aid, cooking, BB guns,  archery, and pioneering) in the morning. To volunteer your troop to lead one of these stations please contact Lisa Whiley. There will be a Troop Fair from 3:00 to 5:30 pm, where all troops will set up displays and activities in their campsites for Scouts and their parents to visit. Troops can recruit new Webelos Scouts by showcasing their talents at cooking, activities, and teaching new skills! Parents will be looking for information regarding troops, so please remember to have informational sheets to share!

Webelos Program

  1. Cooking
  2. Pioneering
  3. BB’s
  4. Archery
  5. First Aid

All Webelos will participate in all rotations with their patrol. All Webelos should be with their patrol in their assigned sessions. No individual Webelos should be wandering the area away from their units. To reduce the amount of walking required and to conserve time between activities sessions, groups of patrols will move together from one session to the next. Webelos will travel from station to station without parents and den leaders accompanying them. They will have Boy Scouts to help guide them to their next station.

Webelos will practice the patrol method by working together towards a specific goal. Every patrol will participate in all five of the activity sessions. Meanwhile, parents will enjoy the final session with Boy Scout parents and leaders who will answer questions about the transition from Webelos to Boy Scouts.

General Information

Special Needs: Be sure to notify us immediately of any special needs. Please note that there is no electricity available in the camping areas.

Check-in: Check-in will begin at 4:00 pm on Friday. No one may check-in before this time. Once you have received your campsite assignment, you may go directly to your campsite. We encourage packs to car pool and arrive together to limit parking and traffic at the campgrounds.

Late Check-in: If your unit is not arriving until Saturday morning, please let the Camp Director know.  Also, if arriving on Saturday, please plan on being there by 8:00 am and ready for the day’s activities.

Check-out: WTSE ends after the Sunday morning Scouts Own Service. Everyone is encouraged to attend the Sunday worship service (a Scout is reverent). Final checkout of all packs is to be completed by 10:00 am on Sunday. Each pack must check out in the registration office (behind the flag pole) to pick up medical forms and patches. Packs not wishing to stay Saturday night may checkout with the registration office prior to sunset on Saturday and must report to camp director before leaving for the evening. Packs are encouraged to stay through Sunday for the best overall experience for the Webelos.

Uniforms: Field uniforms (Scout uniforms) should be worn for the Saturday morning flag ceremony, Saturday evening ceremony and Sunday morning worship service.  The activity uniform (e.g., Scout t-shirt) is suggested for all other times.

Traffic in Camp: The speed limit is less than 5 miles per hour and is mandatory for the safety of our children. There will be NO vehicles allowed in camp area unless unloading gear without permission of the camp director. Check-in and check-out times will be stated and vehicles will be allowed in at that time and policed by camp staff. ALL vehicles must be parked in the parking lot with the exception of our first aid vehicle.

Parking: Please park in assigned area only. Vehicles will NOT be permitted in campsite areas. This rule will be enforced and is vitally important to maintain the safety for our boys. The parking sheet must be in the dash of all cars so the staff can contact you should an emergency occur. (Car alarms have been known to go off in the middle of the night for no reason).

T-shirts: T-shirts will be available on a pre-ordered basis for Scouts and we will have a few for sale to adults during the parent meeting.

Flashlights at Campfire: Scouts are encouraged to be safe and should bring flashlights with them any time they are moving around the camp in the dark, but do not bring them to the campfire on Saturday night and shine them during the event. To avoid the temptation, adults are encouraged to bring flashlights to aid in navigating to and from the campfire. NEVER shine a flashlight in someone’s eyes. J

Campsites: Campsite assignments will be given upon check-in. All dens from one pack will be assigned adjoining campsites. Water spigots are available at each campsite, but electricity is NOT available.

Fires: Fire information (including information on any burn bans) will be sent out the week before camp!

Water: Each campsite has a water spigot. Each pack should provide containers for transporting and containing water (preferably with a lid).  Every Scout and adult should carry a personal water bottle for use during the day. Water will be provided near the activity sessions in coolers. Cups will not be provided.

Food / Cooking:  Each den must furnish its own food, ice, and cook stove, propane or charcoal.  Meal suggestions:

  • Friday night dinner. Eat before arriving or prepare a very simple meal or bring a meal from home.
  • ​​​Saturday breakfast should be suitable to get the Scouts through an active morning.
  • Saturday lunch should be a light meal, requiring minimal preparation, as the lunch period is limited (e.g., sandwiches, raw veges, fruit)
  • Saturday dinner is a good opportunity for the Scouts to learn how to cook a hearty meal (e.g., tin foil dinner or in a Dutch oven).
  • Saturday Night Cracker Barrel (Optional) – Cheese, crackers, summer sausage, fruit, veges
  • Sunday breakfast should be an easy clean-up meal using foods that doesn’t need continuous refrigeration, as it is often difficult to keep food cold this long in an ice chest.

Pack / Patrol Flags: Every pack/patrol should bring its own pack/patrol flag to post in the pack campsite. This is not a requirement but it does enhance the spirit of WTSE for the Scouts.

Pack/Den Yell: Every pack/patrol should have a pack/patrol yell and the patrol is welcome to demonstrate it on Saturday while walking to their sessions. Please encourage your Scouts to participate and prepare them with a yell.

Insects and Poisonous Plants: As always, be prepared to defend yourselves against mosquitoes, chiggers, and ticks. You should also come prepared to treat fire ant bites and poison ivy.

Campsite Evaluation: Every pack camping area will be inspected/judged during daylight hours on Saturday by a Boy Scout troop. Please have your camp-site ready for inspection Saturday morning before sessions start. These are the same requirements used at Webelos Woods.

Weather: BE PREPARED – This is TEXAS! All packs must be fully prepared for the weather conditions typical for this time of the year. Either rain or shine, hot or cold – bring enough clothing to be as comfortable as possible during the weekend.

Rules and Regulations

Membership: All Scouts and leaders must be currently registered with BSA.

Campsites: Campsites will be identified by pack number.  Multiple patrols within a pack must agree amongst themselves how to share the available space. Den number or name should identify each den area.

  1. If large cabin tents are used; they should be used for multiple Scouts or partner pairs. Per YPT requirements – No adult will sleep in a tent with any boy other than his or her own son.

  2. Equipment transportation to campsites will need to be done safely and quickly. Each vehicle, from each pack, will be permitted to carry gear into the campsite on Friday night, Saturday morning and out on Sunday at check-out. All vehicles must be properly placarded. The vehicles placard will be provided as the vehicle enters the camp or at check-in. Individuals and light equipment should be hiked into campsites to minimize vehicle trips. Each pack should coordinate amongst its members to get their dens into camp efficiently. It is against BSA policy for ANYONE to ride in the bed of an open pick-up truck.

Bathrooms: Located by the pavilion near the center of camp, & a primitive one towards the front of camp. Please instruct your Scouts to observe the co-ed signs. Also instruct scouts that the bathrooms are not a place to play or to wash/rinse dishes) use wash buckets for cleaning dishes). There are no shower facilities at Brosig.

Trash: All trash must be taken to the dumpsters located at the entrance of camp on the exit road. Keep trash off the ground to avoid attracting critters to your campsite.

Alcoholic Beverages: Alcoholic beverages are forbidden at Scouting functions. Anyone found possessing; consuming or having consumed alcoholic beverages will be required to leave camp immediately.

Smoking. Smoking is not Allowed around the boys, in the bathrooms or in the staff area. If you wish to smoke, please go away from all activity areas and OUT OF SIGHT of Scouts. Do Not Litter.

Knives and Axes: As there will be little room for a proper ax yard in the Pack/Den campsites, Axes are not allowed except in the designated Camp Director area. Axes may be used only by adults and Boy Scouts having earned their Totin’ Chit.

Cooking Fires (Leave No Trace):  Do not use liquid charcoal starters! SHAC policy prohibits the use of liquid charcoal starters!

Laterns and Stoves: Propane-fueled lanterns and stoves may be used under adult supervision. Liquid-fueled equipment using fuels such as Coleman fuel, kerosene, or white gas are STRICTLY and SPECIFICALLY PROHIBITED BY SHAC POLICY. There should NEVER be any open flames in a tent. Tent light should be provided, when necessary, by flashlight or battery-powered lanterns.

Vehicles: All vehicles are to stay ON THE ROAD at all times. No vehicles are to be parked in the campsite area at any time. Equipment should be unloaded and loaded in the shortest possible time to allow everyone an opportunity to approach their campsite. Campers, motor homes, and tent trailers are NOT allowed in the camping area. No Scout may ride in the back of a pickup or trailer at any time.

Trenching (Leave no Trace): No ditching (trenching) of tents will be allowed at Camp Brosig.

Damages (Leave No Trace): Any damage to camp grounds, equipment, or other items will be the financial responsibility of the dens/packs responsible for the individual(s) responsible for any damage.

Trees (Leave No Trace): Attendees are not to cut down, or cut branches from, any trees. Please be careful of any trees and do everything you can to protect them.  ANY SCOUTS OR SCOUTERS FOUND DAMAGING OR DEFACING TREES WILL BE ASKED TO LEAVE THE EVENT.

What to Bring

Suggested Pack Equipment List

  • Dining Fly
  • Pack /Patrol Flags
  • First Aid Kit
  • Folding Tables
  • Lanterns – propane or battery for campsite
  • Stove – small propane
  • Cooking Gear – pots, pans, utensils, food
  • Cleaning Gear – dishwashing soap, buckets
  • Water Containers
  • Duty roster and meal plans for the patrol
  • BSA Health and Medical forms (Parts A & B) for every participant

Suggested Scout Equipment List

  • Ground cloth/cover
  • Tent (2-4 man)
  • Sleeping bag
  • Extra blankets
  • Pillow
  • Mess kit with utensils
  • Day pack with light snack, sunscreen, bug spray, personal first aid kit
  • Drinking cup / bottle to carry with you during activities
  • Uniforms (field and activity)
  • Change of clothes – at least 2 days’ worth, appropriate for the weather
  • Jacket/sweatshirt – be prepared
  • Rain gear – be prepared
  • Hat or head cover
  • Personal toiletries – soap, towel, toothpaste, toothbrush, comb
  • PJ’s or nightwear
  • Flashlight, with fresh batteries
  • Extra batteries
  • Camp chair or stool
  • Webelos Handbook

 

Do Not Bring

No electronic devices, laser pointers, pets bicycles, roller skates, rollerblades, skateboards, guns, sheath knives and other similar gear are not acceptable for Scouting activities and are prohibited. Any equipment in this category will be held by the staff and returned to the den leader upon check-out.

Campsite Inspection

On Saturday, every patrol campsite will be judged by a Boy Scout troop using the following criteria. Please take the time to ensure your patrols have everything orderly. Awards will be presented at the Saturday campfire.

  1. U.S. flag displayed correctly, 10 points
  2. Unit/pack flag displayed, 10 points
  3. Personal gear stowed properly, 10 points
  4. General appearance of campsite, 10 points
  5. Food properly stored and coolers secured, 10 points
  6. Cooking fires safe distance from tents (8-10 feet), 10 points
  7. Duty rosters posted, 10 points
  8. First aid kit readily available, 10 points
  9. Water bucket for tent, dining fly, and cooking fire, 10 points
  10. Garbage stored off ground, 10 points
  • Subtract 20 points for each vehicle in camp (excludes pack trailers)
  • Bonus: 25 points for hand washing station, entrance gateway or grease trap

Sample Duty Roster

  Cook Assistant Cook Water Kitchen Clean-up Fire Fire Assistant Camp Clean-up
Saturday Breakfast Webelos 1      Webelos 2  Webelos 3     Webelos 4 Webelos 5      Webelos 6 Webelos 7
Saturday Lunch              
Saturday Dinner              
Sunday Breakfast              

Photographs    

Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the council and district have the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Late Breaking Information

For late-breaking news and announcements, join our district Facebook page and sign up for our district e-mail list

Texting Reminders and Updates 

Big Cypress District is taking communications to a new level!  Remind is a program that allows us to safely and efficiently interact with Scouters about important district activities. Subscribers sign up and choose to receive messages by text, email, or in their app. 

Remind Phone Number: 832-730-4116 for all district codes

General Big Cypress District Info: @bcdinfo
All Scouts in the district should sign up for our district cell phone reminders!  This is general information about YPT classes, roundtable reminders, recharter, district dinner, etc.

Webelos 1 Parents/Guardians WTSE:  @bcdwtse
Parents of 4th grade Webelos should sign up for information about the Webelos to Scout Expo. We will send information about registration, weather and general scheduling. We will also send schedule changes should any occur because of weather.

Scouting Safely

Safety is Your Responsibility posterThe BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. BSA Guide to Safe Scouting policies must be followed and all participants must follow youth protection guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  
  • No one-on-one contact between adults and youth members. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Youth Protection Guidelines     Guide to Safe Scouting     Enterprise Risk Management

Contacts

For questions, contact Lisa Whiley or the Webelos Woods Program Chair Angela Teague

Directions

Camp Brosig is located at 1893 Trenckmann Road, Sealy, TX 77474.